Archive for September, 2009

7 ways to improve your organizational skills

 1. Know your organization

 - Knowledge is power when used to understand the circumstances in which one makes decisions an influences others to accomplish the desired goals. Begin to explore the organizations you belong to. It could be church, work, school or any other kind of organization. Find out how it is structured?, How decisions is made? Who is chosen for which jobs and why? Try to get the feel of the organization.

 2. Create a satisfied customer

 - Every organization has a base of customers that they serve and tries to keep satisfied and every individual is like an organization and has their own group of customers to keep happy with their talents and energy. Who are your customers? What are their needs? How do they prefer to receive your product or service? You need to learn not only what you want in life but also what your customers need and crave.

 3. Develop a personal mission

- To help serve your customers effectively you first need to know who you are and where you are going, second you need to write it in a clear statement for your customers. Write a personal mission statement that defines what you have to offer and what your values are. Start by writing several drafts until you have a single statement of about 20 words or less. It has to show the world what you are all about and what you seek to become.

4. Find out how information flows in organizations

 - Begin to map the information flow between subsystems of the organization. Sketch out the relations between the different departments or activity centers. Keep an eye on the information flow in and out of the organization. What kind of information is exchanged, where are the bottlenecks or possible problems? Analyze the system and look for opportunities, when needs arise you will be ready.

5. Broaden your managerial role

- Even though you may not be a manager yet, you can begin to develop the skills and roles of a manager. As your day goes by, use your information on how the organization works and ask yourself, what role am I plying now? What role is needed? How can I make a difference to my customers?

6. Chose a target for organizational change

 - When you analyze the organization, find the weak links where you think “This isn’t working right”. Make one of your findings your primary target for optimizing the organization. First ask yourself: What is the task to be performed? What technology is used/needed, Who is involved, How would a change interfere with the culture/structure of the organization? What do I want to change? How do i change it?

7. Balance efficiency and effectiveness

 - Define what will be your output or result effective. You need to do things right (no cheating) and keep your customers happy. Organize your activities so you are efficient and getting the most output for the least input.

learning to think strategically requires practice. To start exploring the strategic thinking skill, you have to learn to manage yourself.

1) First craft a personal mission to identify your purpose. All organisations and professional needs a mission statement.
-> Write out your own personal mission statement….
The mission statement should summarise what you are commited to achive and who you intend to serve. Answer the question “What is my purpose?”
-> Recite your statement on a weekly basis

2) Emphasise adding value to customers (or relationships). When crafting a mission do not focus on your own gain, but on helping others. Ask yourself the question “What will I do to add value to my customers or relationships?” or “What have I done to ad value to someone this week?”

3) Know your business as it is and what it should become. Every person has strategies and every person could think of him- or herself as a buisness.
-> Identify your “customers” and what they value…. attention, respekt, interest, knowledge an so on…
-> What will it take to strengthen your business (in these fields of adding value) in the next 5 years?

4) Visualise goals as true scenarios. A mission is a guide to lean on when deciding on actions, visions are more focused and exact. Visions are graphic or discriptive scenarios of what success looks like when it is achieved in the future.
-> Practise doing visions on every are in your or your buisiness life….Make the vision with emotions so it can drive you to the end goal.
-> What is your vision for your business life in 5 years? What does your relationships look like? Where are you living? Put on a great deal of detail.

5) Focus on your main advantage for competing. People are not created the same way, we all have our individuality. Appraise your particular skills and use them as an advantage. It is easier to build on your known strengths than to try to compensate your weaknesses.
-> Identify your strength. What are you good at? Write them down.

6) Scan your surroundings. You are not an isolated island. Use your environment by looking for feedback on how well you are performing. Do you get closer to your goals? Does your vision and mission statements keep you on track? Remember to make changes in your behavior to reflect your mission. Also analyze once in a while if your mission is still a desired goal.

7) Create a plan. Use a creative brainstorm to plot down ideers on how to acomplish your mission… Do a pro/con on each element and make a timeline of the chosen activities… Stick to the plan, but remember to check if it is still relevant once in a while.

8) Evaluate your results. Self management is a dynamic task, meaning that you should continuously make changes and keep track of your progress, to make shure you stay on track.

Keep doing these steps and you’ll soon have the success you deserve!